Information

Information

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Booking

If you decide to book with Rock Springs Ranch please contact Kelly Louden and check on availability of dates. Once a date is reserved a contract will be emailed to you. Please fill out the contract and return it with your booking deposit for half the wedding fee. For example, Package One requires a $2750 deposit and Package Two requires a $1750 deposit.  Review our rates and packages.
You may either use PayPal with a 2.9% fee added or you may pay by check. If you choose to pay by check please contact Kelly Louden for further directions.

Keep in mind that at the time of booking your wedding you do not need to decide on the use of the cabins. You have the option of discussing it further with your guests and then deciding 2 months prior to your wedding date, at which point you will be required to submit a deposit of half of the room fees.

You will then be responsible for booking any vendors:

  • Coordinator – I strongly recommend a day of coordinator!
  • Caterer
  • Bartender for entire event.  Please choose one off our vendor list. It is mandatory that a licensed and insured bartender be hired for the entire event. No self-service is allowed.
  • Florist
  • Cake
  • Minister/Officiate
  • Photographer
  • Videographer
  • Any additional services you may want

You will also need to obtain Event Insurance. Information on this process will be discussed upon booking your wedding.

In addition you will need to provide licensing and insurance information pertaining to any catering company that is not currently on our Rock Springs Ranch Recommend Vendor List.

Once your planning is under way you are welcome to schedule another tour of Rock Springs Ranch to go over finalizing details.

30 Days Prior to your Event

  • Balances owed for wedding and rooms
  • $300 refundable cleaning/damage deposit.
  • Copy of certificate of event insurance listing HSW Rock Springs LLC and Kelly Louden dba Rock Springs Weddings as additional insured from your general liability policy.
  • Please fill free to get in touch with me if you have any questions or concerns regarding this information.

Additional Site Details

INSIDE FURNITURE

(2) 16.2′ x 3.5′ Wooden tables
8′ banquet tables
(32) wooden chairs

OUTSIDE FURNITURE

(3) Wooden picnic tables w/attached benches (seat 8 each)
(3) Wooden tables w/o benches (seat 8 each and use metal chairs)
(1) Metal Patio table w/ 6 matching chairs
(64) Metal chairs

Lodge Capacity: The lodge can legally accommodate 178 guests, but in the situation of hosting a full sit down dinner, the lodge can accommodate approximately 130 guests. Additional seating is available out on the surrounding patio and deck area.

Please note that the pool table must NOT be moved, but it may be used as gift or dessert table. It has a wooden cover that measures approximately 8.6” x 4.10”. A linen is needed in order to place items of any kind on the pool table.

The large wooden tables inside the lodge may be moved with the help of several people. In addition, all inside furniture must stay indoors, but it may be re-arranged.

EXTRAS:

  • Twinkle lights hung outside on patio
  • A changing area for the bridal party.
  • Outdoor fireplace and firewood.
  • Horse shoe pits and sand volleyball
  • Ample parking

 

FAQ

Are we obligated to use a certain caterer?

No, although we do strongly recommend that you choose a caterer from our vendor list. If you opt to hire someone else we do need to first review their licensing and insurance information to make sure that they are adequately covered to use our prep kitchen. The caterer also needs to be aware that we do not allow use of our stove and ovens. Our kitchen area is limited to use of the counter space, refrigerator and sinks.    Catering companies typically bring their own grills or prepare at another location.

Can we have any access to the commercial kitchen?

No, the kitchen is only available to licensed and insured catering companies. View our recommended vendor list for catering options.

Can our caterer use flatware and glassware from your commercial kitchen?

No, you are responsible for providing you own dishware.

Do you hang twinkle lights out on the patio area?

Yes, we have several strands of white twinkle lights hanging above the patio area.

Do you provide a dance floor?

No, we do not provide a dance floor. You have the option of either hosting the dancing inside the lodge on our slate floor or outside the lodge on the pavered patio area, under the twinkle lights.

How late can we play music?

Music can be played until 10:00 p.m. We require that you hire a professional DJ or Band.  Due to noise concerns we do not allow any additional sound equipment or self monitoring of the music.

May we use the outdoor fireplace?

Yes, we provide the wood and start the fire for you when you request it.

Do we have to have a licensed bar tender?

Yes, we require that all alcohol be served by a licensed and insured bar tender chosen from our vendor list. You do have the option of purchasing your own beer, wine and alcohol and then having the bar tender serve your guests. For your convenience we do not charge a corkage fee.

 

Additional Info

Rock Springs Clean Up Requirements

Rock Springs Recommended Vendors

Sample Time Line One Day Event

Sample Time Line Three Day Event

Map of Rock Springs Lodge