Information

Information

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Booking

In order to book please contact Kelly at info@rockspringswedding.com and request a date.

The online contracts will be sent your way along with the option to pay the 50% nonrefundable deposit of $2750 for the 3 day package or $1750 for the one day package by online bank account, credit card or mailed check.   Please note there is a 3.5% charge for credit cards.

If you decide to rent cabins, a $1600 nonrefundable deposit will be due with a signed cabin contract.

Review our rates and packages.

Keep in mind that at the time of booking your wedding you do not need to decide on the use of the cabins. You have the option of discussing it further with your guests and then deciding 2 months prior to your wedding date, at which point you will be required to submit a deposit of half of the room fees.

You will then be responsible for booking any vendors:

  • Coordinator – I strongly recommend a day of coordinator. Please look at my Vendor List for selection of talented coordinators that will make your wedding fabulous and take the stress off of you!
  • Caterer – Please choose a caterer from our varied preferred  Vendor List. We do not allow other catering companies at this time.
  • Bartender –  It is mandatory that Twist Cocktail Catering be hired to serve alcohol for your entire reception
  • DJ – Please choose a DJ from our varied preferred Vendor List. We do not allow other DJ services at this time.
  • Florist
  • Cake
  • Minister/Officiate
  • Photographer
  • Videographer
  • Any additional services you may want

You will also need to obtain Event Insurance. Information on this process will be discussed upon booking your wedding.

Once your planning is under way you are welcome to schedule another tour of Rock Springs Ranch to go over finalizing details.

30 Days Prior to your Event

  • Balances owed for wedding, rentals and rooms
  • $300 refundable cleaning/damage deposit.
  • Copy of certificate of event insurance listing HSW Rock Springs LLC and Kelly Louden dba Rock Springs Weddings as additional insured from your general liability policy.
  • Please fill free to get in touch with me if you have any questions or concerns regarding this information.

Additional Site Details

INSIDE FURNITURE

(2) 16.2′ x 3.5′ Wooden tables
8′ banquet tables
(32) wooden chairs

OUTSIDE FURNITURE

(3) Wooden picnic tables w/attached benches (seat 8 each)
(3) Wooden tables w/o benches (seat 8 each and use metal chairs)
(1) Metal Patio table w/ 6 matching chairs
(64) Metal chairs

Lodge Capacity: The lodge can legally accommodate 178 guests, but in the situation of hosting a full sit down dinner, the lodge can accommodate approximately 130 guests. Additional seating is available out on the surrounding patio and deck area.

Please note that the pool table must NOT be moved, but it may be used as gift or dessert table. It has a wooden cover that measures approximately 8.6” x 4.10”. A linen is needed in order to place items of any kind on the pool table.

The large wooden tables inside the lodge may be moved with the help of several people. In addition, all inside furniture must stay indoors, but it may be re-arranged.

EXTRAS:

  • Twinkle lights hung outside on patio
  • A changing area for the bridal party.
  • Outdoor fireplace and firewood.
  • Horse shoe pits and sand volleyball
  • Ample parking

 

FAQ

Are we obligated to use a certain caterer?

Yes, please choose from the varied list of caterers on our Vendor List.

Can we have any access to the commercial kitchen?

No, the kitchen is only available to the caterers on our vendor list, but you do have the option of storing items in the refrigartor or freezer.

Can our caterer use flatware and glassware from your commercial kitchen?

No, you are responsible for providing you own dishware.

Do you hang twinkle lights out on the patio area?

Yes, we have several strands of white twinkle lights hanging above the patio area.

Do you provide a dance floor?

No, we do not provide a dance floor. The dancing is typically held outside the lodge on the pavered patio area, under the twinkle lights. If the weather is challenging there is the option of moving the dancing inside the lodge.

How late can we play music?

Music can be played until 10:00 p.m. We require that you hire a professional DJ off of our vendor list.  Due to noise conc, rns we do not allow any additional sound equipment or self monitoring of the music.

May we use the outdoor fireplace?

Yes, we provide the wood and start the fire for you when you request it.

Do we have to have a licensed bar tender?

Yes, we require that all alcohol be served by Twist Cocktail Catering. You do have the option of purchasing your own beer, wine and alcohol and then having the bar tender serve your guests. For your convenience we do not charge a corkage fee.

 

Additional Info

Sample Time Line One Day Event

Sample Time Line Three Day Event

Map of Rock Springs Lodge